Best Coaching Institute Management Software & School ERP

Live Application Showcase

Explore Real Screenshots — Coaching ERP & Student Management Modules

Take a comprehensive tour of every workspace, finance module, attendance engine, and certificate generator. Click on any screenshot to zoom in full resolution.

SGK Exams Dedicated Showcase →

Admin Dashboard

Core

Master console with instant revenue KPIs and student metrics.

Student 360° Profile

Lifecycle

Academic timeline, monthly attendance records, and dues.

Student Directory

Master

Search, filter by course and export student database.

Student Fee Ledger

Finance

Paid vs pending installments with 1-click printable receipt.

Fee Collection Directory

Finance

Filter by overdue balance and course to eliminate fee leakage.

Camera QR Attendance

1-Sec

Instant phone/laptop camera scanner logs attendance.

Attendance Register

Academic

Monthly matrix with batch-wise Present & Absent tracking.

Batch Schedules

Timetable

Classroom slots, batch timings, and seat capacity.

ID Cards Studio (15+ Styles)

Auto QR

Generate student & staff ID cards in seconds.

ID Cards Mockup Studio

Mockups

Multi-template CR80 PVC card mockups with live data projection.

Digital Certificate

ISO/MSME

Print-ready A4 certificates with mobile-verified QR code.

Certificate Templates

10 Designs

Multiple royal borders, gold badges, and grading matrices.

Batch & Faculty Mapping

Syllabus

Map students to batches and track module syllabus progress.

Faculty Payroll

Payroll

Automated teacher payout calculations & salary vouchers.

Admission Lead CRM

Pipeline

Track phone & walk-in inquiries with automated follow-ups.

Granular RBAC Matrix

Security

50+ toggle switches to protect financial records securely.

Course Catalog & Syllabus

Academic

Topic-level syllabus progress bar and duration setup.

Staff & Operator Roles

Core

Role assignment for front-desk receptionists and cashiers.

Unified Login Gateway

Security

Role-based automatic routing with brute-force defense.

Printable PVC Cards

Credentials

Exact 86x54mm PVC card dimensions ready for inkjet / laser.

100% Free Mega Bundle Bonus • Worth ₹15,000 / Yr

SGK Exams • Online CBT & Mock Test Portal

Included 100% Free with Academy Plan, Enterprise Plan, and White-Label License. Conduct automated MCQ mock exams, timed countdowns, AI anti-cheat proctoring, instant computerized scorecards, and verifiable certificates under your own academy branding.

Zoom Real Screen Live Admin Panel

Executive Exam Dashboard

Real-time oversight of ongoing tests, total student attempts, pass rates, and automatic QR certificate verification logs.

Zoom Real Screen Live Exam List

Exam Scheduler & Parameters

Schedule timed mock or final exams with negative marking, shuffle order, maximum attempts, and instant 1-click test cloning.

Zoom Real Screen Live Question Bank

MCQ Bank & Bulk CSV Import

Organize 1,000+ questions per course. Supports multi-choice answers, marks weighting, and bulk question upload via Excel/CSV.

Zoom Real Screen Live Results Ledger

Automated Scorecards & Ledger

Zero manual checking. System calculates student marks, percentage, pass/fail status immediately upon online submission.

Zoom Real Screen Live Student Portal

Student CBT Testing Console

Mobile & laptop responsive student examination environment with question navigation, countdown timer, and instant result views.

Zoom Real Screen Live Login Gateway

Role-Based Secure Login Gateway

Multi-role access control for Directors, Teachers, and Students with IP rate limiting and brute-force lockout safeguards.

How to get SGK Exams Portal Free?

Simply select the Academy Plan (₹16,000/yr), Enterprise Plan (₹28,000/yr), or White-Label License (₹85,000). The exam portal is automatically bundled at zero extra charge!

View Plans & Claim Offer →

Multi-Stakeholder Experience

4 Tailored Workspaces for Every Role

Each role has a purpose-built workspace with strictly governed permissions. Switch tabs below to see real interfaces for each stakeholder.

Executive Control

Admin Dashboard & Global Oversight

The central headquarters for institute directors. Monitor real-time collections, approve pending certificates, configure WhatsApp API settings, and track multi-faculty productivity without opening cumbersome spreadsheets.

Live Financial Metrics: Daily cash, UPI, and bank transfers synced instantly.
Batch Schedule Engine: Track lab capacity and lecture timings easily.
Audit & Security Logs: Track every modification with employee ID, timestamp and IP.

Academic Portal

Teacher Portal & Module Progress Tracker

Teachers can manage their assigned batches, open camera scanner for 1-click attendance, update syllabus completion percentages, and review their monthly payroll ledger directly from their phone or laptop.

Camera Attendance: Take entire batch attendance in under 60 seconds.
Syllabus Milestone Tracking: Mark chapters and modules completed.
Salary History: Direct access to paid salary vouchers and allowances.

Student Mobile Hub

Student Portal & Digital Identity

Students and parents log in to check fee payment receipts, monthly attendance percentage, download study materials, view ID cards, and access verified digital certificates.

Digital ID Card: High-resolution ID card with QR code always in student's phone.
Installment Receipts: Download PDF fee receipts anytime with transaction IDs.
Attendance Calendar: Color-coded monthly view of attendance.

Front Desk Operations

Operational Staff & Lead Enquiry CRM

Counselors and front-desk coordinators can capture student enquiries, schedule demo classes, record fee installments, and print ID cards on the spot during admission.

Admission Enquiry CRM: Track walk-ins, phone enquiries, and follow-up reminders.
1-Click Admission Slip: Print instant admission acknowledgments.
Protected Permissions: No access to salary or institute profit margins.

Two Flexible Deployment Paths

Choose Cloud SaaS or Full White-Label Source License

Whether you prefer a zero-maintenance managed cloud subscription or want perpetual single-domain source ownership on your own cPanel / VPS server.

Model 1: Managed Cloud SaaS Zero IT Overhead

Cloud Subscription (Rental Model)

Hosted on SGK high-speed secure cloud servers. Zero server setup hassle, automatic daily database backups, and instant 15-minute onboarding.

Starting From

₹1,333 / month (Billed Yearly)

Isolated Private Database: Zero co-mingling of your student data.
Custom Domain Mapping: Connect portal.yourinstitute.com easily.
Automatic Daily Cloud Backups: Automated redundancy with 99.9% uptime.
Free Continuous Updates: Get latest feature enhancements automatically.
FREE Exam Portal Bonus: SGK Exams CBT Online Portal included in Academy & Enterprise plans!

View Cloud Plans →

Model 2: White-Label Source License Lifetime Ownership

Perpetual Single-Domain Source License

Complete institutional re-branding. Host on your own VPS or cPanel server with zero recurring monthly royalty and complete database sovereignty.

One-Time Lifetime License

₹85,000 perpetual

Complete Custom Branding: Your institute name, logo, favicon & color theme.
Cryptographic Anti-Piracy Lock: Bound to your single authorized domain.
Zero Monthly/Yearly Royalty: Run indefinitely on your own hosting servers.
1-Year Free Technical Support: Direct WhatsApp support from product engineers.
FREE Dual Source Codes: Complete 100% source code for BOTH SGK Academy ERP + SGK Exams CBT Portal!

Inquire White-Label License →

Technical Excellence

Advanced Innovations in SGK Academy ERP

Designed by experienced educators and software architects to solve real daily problems in coaching classes and computer academies.

Automated WhatsApp Receipts

Whenever a fee installment is recorded, an instant personalized WhatsApp message with receipt PDF download link is automatically dispatched to the student and parent.

PWA Offline-Ready Engine

Install directly as an app on Windows, macOS, Android, and iOS via manifest.json and Service Worker. Works smoothly even during temporary internet drops.

No-Biometric QR Scanner

Save ₹15,000–₹25,000 on delicate biometric fingerprint machines. Simply scan the student's ID card QR code in 1 second using any standard webcam or smartphone.

Multi-Installment Ledger

Handles flexible payment structures: registration fee, monthly installments, partial payments, scholarship discounts, and automated overdue dues alerts.

Hardware & Domain Lock Guard

Protected by helpers/license_guard.php. Automatically verifies authorized domain names and MAC address integrity to prevent unauthorized cloning.

ISO Certificate Verification

Every certificate features a unique cryptographic verification token. Employers and universities can scan the QR code to verify student credentials on your domain.

Bank-Grade Institutional Protection

Enterprise Security, Privacy & Data Sovereignty

Built with defensive engineering principles to ensure your student records, financial ledgers, and academic certifications remain 100% confidential, secure, and immune to tampering.

Zero Privilege Leakage

Strict Role-Based Access Control (RBAC)

Rigid perimeter isolation across Super Admin, Teachers, Students, and Accounts. Faculty can never view revenue or fee collections; students can never modify marks or attendance matrices.

OWASP Compliant

100% Prepared Statements & CSRF Defense

Every single database interaction runs via parameterized mysqli_prepare queries, completely eliminating SQL injection risks. All critical form submissions are guarded by cryptographically secure CSRF tokens.

1-Click SQL Export

Automated Daily Backups & Disaster Recovery

Instant manual database download plus automated scheduled backups with point-in-time recovery. Never worry about lost admissions, missing installment slips, or server corruption.

BCRYPT Cost 12

One-Way BCRYPT Password Encryption

Zero plain-text password storage across the entire system. All student, faculty, and administrative credentials are cryptographic salted hashes using industry-standard BCRYPT algorithm.

Verifiable Anti-Fraud

Anti-Tamper Cryptographic QR Verification

Printed student ID cards and completion certificates feature dynamic QR codes bound to public verification endpoints. Employers or parents can verify legitimacy in 1 second — impossible to Photoshop or fake.

Complete Data Sovereignty

Cookie Security & 100% Data Sovereignty

Equipped with HttpOnly, SameSite=Lax session cookies and auto-logout timers. Your institute retains 100% proprietary ownership of your student data with full CSV/Excel export at any time.

PRODUCTION HARDENED

Battle-Tested Architecture

Engineered for lightning speed, minimal server load, and 99.9% institutional uptime.

< 50ms

Query Response Time

PHP 8.2+

High Performance

cPanel / VPS

100% Self-Hostable

0 Hardware

No Biometric Lock-in

FINANCIAL SIMULATOR & ROI

Institute ROI & Fee Recovery Calculator

See how automated WhatsApp fee reminders and installment tracking eliminate fee leakage and recover the ERP software cost in less than 30 days.

Total Active Students 350 Students

Average Monthly Tuition Fee ₹1,500 / mo

Estimated Recovery of Uncollected Dues 12%

Annual Tuition Volume

₹63,00,000

Estimated Recovered Dues (Per Year)

₹7,56,000

Prevented by automated parent WhatsApp installment slips

Net Return On Software Investment

47.3x ROI

The software pays for itself in just 14 days of fee collection!

Verified Social Proof

Trusted by Computer Academies & Coaching Centers

4.9 / 5.0 • 5-6 Partner Institutes • 1,800+ Students Managed

Read genuine, on-the-ground experiences from coaching owners and IT institute directors who replaced registers, Excel sheets, and faulty biometric machines with SGK ERP.

Verified Institute

"Pehle har month 15-20 hazar ka installment hisaab Excel me fas jata tha, ab zero dues!"

"CampusBuddy me hamare Full Stack aur Python ke multiple batches alag alag timing par chalte hain. Pehle sabse badi problem ye thi ki students 2 ya 3 installment me fees dete the, aur register me track karte karte month-end pe pata hi nahi chalta tha kiski kitni bachi hai. SGK ERP lagane ke baad WhatsApp par automatic reminder aur payment slip chali jaati hai. Student 360° profile se admission se lekar certificate tak sab automated ho gaya hai."

M

Manish

Founder & Director • CampusBuddy.org

Client since Aug 2025 • 300+ Students

Verified Academy

"Biometric machine baar baar hang hoti thi, phone camera QR scan se 1 second me kaam hota hai!"

"Hamare Holambi Kalan centre pe Class 9th aur 10th ke batch me shaam ko 70-80 students aate hain. Purani fingerprint machine me baccho ke hath thande ya dhul hone par scan hi nahi hota tha aur lambi line lagti thi. Is ERP me simple laptop/mobile camera se ID card ka QR dikhate hi 'beep' ke sath attendance mark ho jaati hai. Jo absent hota hai uske parents ko turant WhatsApp alert jata hai to bacchon ki regularity 95% ho gayi."

S

Teacher Suresh

Founder • Ask Your Solution Academy (MCQWaale)

Holambi Kalan, Delhi • CBSE Coaching

Verified Academy

"Admission slip, PVC ID cards aur fee records sab 1 click me manage ho jaate hain!"

"Pathshala Academy me pehle admission ke waqt alag form bharna, ID card print karwane bahar printing press me bhejna aur fees ka alag register banana padta tha. SGK ERP lene ke baad jaise hi student add hota hai, 1 click me printable PVC format ID card aur admission slip generate ho jati hai. Parents ko trust hota hai ki fully professional institute hai. Software super smooth hai."

V

Vipin

Founder & Director • Pathshala Academy

Delhi NCR • 250+ Students

Transparent Plans

Simple, Predictable Institutional Pricing

Choose the plan that fits your current student size. Upgrade anytime seamlessly without data migration headache.

MEGA BUNDLE OFFER WORTH ₹15,000 / YR • 100% FREE

Get "SGK Exams" CBT Online Portal 100% FREE!

Academy Plan, Enterprise Plan, ya White-Label License lene par hamara complete Computer-Based Test (CBT) Online Exam Engine bilkul FREE milega — Timed Mock Tests, MCQ Bank, Negative Marking, Auto-Scorecards aur Ranks!

Claim Free Bundle →

Starter Plan

Small Coaching Centers

₹10,000 / yr

Approx ₹833 / month

Upto 120 Students
Auto Sequential Rolls
Attendance Register
Fee Slips & Receipts
ID Card Studio
WhatsApp Alerts
Free SGK Exams Portal

Get Started

POPULAR

Academy Plan

Computer Institutes

₹16,000 / yr

Approx ₹1,333 / month

Upto 500 Students
ID Card Studio (15+ Styles)
Digital Certificates
Camera QR Attendance
WhatsApp Alerts Gateway
Batch Mapping Engine
FREE: SGK Exams CBT Portal

Choose Academy

Enterprise Plan

Large Academies

₹28,000 / yr

Approx ₹2,333 / month

Unlimited Students
Custom Domain URL
Faculty Salary Payroll
Admission Lead CRM
Priority Tech Support
FREE: SGK Exams + Unlimited Tests

Get Started

White-Label License

Self-Hosted Source

₹85,000 lifetime

Zero monthly royalty

Single-Domain Rights
Full Custom Branding
Anti-Piracy Lock
Host on VPS / cPanel
1-Year Free Support
FREE: Full SGK Exams Source Code

Inquire License

Clear Answers For Decision Makers

Frequently Asked Questions

Everything institute directors and coaching owners ask before switching from registers and Excel sheets to SGK Academy ERP.

Bilkul nahi! Is ERP me kisi bhi expensive Rs 15,000–25,000 wali fingerprint/biometric machine ki zaroorat nahi hoti. Receptionist ya teacher apne simple mobile phone camera ya laptop webcam se student ke ID card ka QR code 1 second me scan karke instant attendance mark kar sakte hain. Isse machine kharab hone aur line lagne ka jhanjhat 100% khatam ho jata hai.

Haan, bilkul! Hamare system me 1-Click Bulk Excel/CSV Import tool diya gaya hai. Aapke puraane students ke names, phone numbers, courses aur fee structure 5 se 10 minute me upload ho jaate hain. Hamari support team setup ke waqt aapka existing data free me migrate karne me poori madad karti hai.

Nahi! Puraane SMS gateways me har message ka 25-30 paise lagta tha. SGK ERP direct WhatsApp automation ke sath aata hai, jisme zero middleman commission hota hai. Fee receipt generation aur absent notification seedha parent ke WhatsApp par automated deliver hoti hai.

Agar aap bina kisi server setup ya technical maintenance ke turant (15 minute me) shuru karna chahte hain, toh Cloud SaaS Plan (₹16,000/yr) sabse budget-friendly hai. Lekin agar aap chahte hain ki software ka source code aapke apne hosting/cPanel par ho, complete institute ka brand name aur logo ho, aur koi recurring annual fee na deni pade, toh White-Label Perpetual License (₹85,000 one-time) best investment hai.

Haan! Software ke andar in-built ID Card Studio (15+ templates) aur Certificate Border Studio diya gaya hai. Standard CR80 PVC thermal printer ya paper sheet par 1-click me direct print kar sakte hain. Sabhi ID cards aur certificates par anti-tamper dynamic QR code hota hai jisko koi bhi scan karke authenticity verify kar sakta hai.

Haan, 100%! Onboarding ke waqt hamari technical support team AnyDesk ya Zoom par live 30-minute training session provide karti hai. Software ka interface itna intuitive aur user-friendly hai ki computer ka basic gyan rakhne wala koi bhi staff member ise pehle hi din se easily use karne lagta hai.

100% Free Bundle Haan, bilkul! Agar aap Academy Plan, Enterprise Plan, ya White-Label License choose karte hain, toh aapko SGK Exams Online CBT Exam Engine (worth ₹15,000/yr) 100% Free of cost bundle milta hai. Isme aap online MCQ mock tests, timed countdown exams, negative marking, instant computerized scorecards, student rank lists aur auto-generated certificates provide kar sakte hain. White-Label license me dono systems (ERP + Exams Portal) ka full unencrypted source code provide kiya jaata hai.

Rapid 15-Minute Onboarding

Experience SGK Academy ERP in Action

Fill out the form to receive an instant live demo link with test credentials, or request a customized screen-sharing demo with our technical architect.

99.9% Uptime SLA

Cloud clusters with automatic daily database snapshots.

Direct Tech Support

Dedicated WhatsApp support from core product engineers.

Book Live Demo & Quote

We will reach out with login credentials & setup assistance.

Director / Contact Person Name *

Institute / Coaching Name *

WhatsApp Phone Number (10 Digits) *

Sirf 10 digit ka valid mobile number dalein (bina +91 ya 0 ke).

Official Email Address *

Allowed: Gmail, Yahoo, Hotmail, Outlook, iCloud, Rediffmail

Student Capacity & Deployment Preference

Best Coaching Institute Management Software & Smart Academy ERP